Interlibrary Loan (ILLiad)

Our Interlibrary Loan/Document Delivery Service provides all CSHL users fast, personalized access to: journal articles, books, and other materials both owned by the library online and in print, borrowed from other institutions or purchased from publishers.

If you are already setup, goto:

Most articles requested are delivered to you electronically within 24 hours and books within 5 business days.

There is no charge for a basic ILL request. Small charges for rushes, scans, and postage are charged to your lab quarterly. (see Tab for charges). A grant or department account# is generally needed when an article is purchased immediately from a publisher.

To request materials and expedite their receipt, please do the following:

1. Register for and use your ILLiad Account, a software platform that manages all requests & links you with our  CSHL Library resources.

2. Register for a My NCBI account in PubMed.

Click on the Tabs above to set up your ILLiad and My NCBI accounts.

Click on the blue CSH button  in PubMed and other databases to download or order material once you have an account.

Click on My ILLiad Homepage to order materials directly.

To set up an ILLIAD account Click on: ILLIAD

On the bottom of the Logon to ILLiad panel, Click New User on the bottom of the right panel.

InterLibrary Loan ILLiad Logon

   Create an ILLiad account or sign in to your ILLiad on the panel to the right.
   Sign in with your CSHL email/Windows username and password:  username: smith & password: sUmnY2bn&n

   Pick a second password:  password2, e.g. Ky6#gb23
   It must be 6 characters, lowercase and different from your email/Windows password.  
This is your secondary password at CSHL. You can use it for EZProxy to access the libraries holdings
when you're traveling or off campus without using VPN.  
   Fill out the New User Registration Form (illustrated below)           Click the Submit  Information Button & Logout.  
   *Go to the MyNCBI Tab to sign up for an account using your secondary password.
  For Immediate Assistance:
    • ILL/DocDel: This email address is being protected from spambots. You need JavaScript enabled to view it. or x8352
    • Reference: This email address is being protected from spambots. You need JavaScript enabled to view it. or x6994
Logon to ILLIAD


CSHL Secondary / Web Password

Illiad is a Library Service that allows you to track your requests and view your articles online.
It requires your CSHL email username and password to register.

If you have not registered as an ILLiad user, please click on NEW USER now.

If you have any questions about Interlibrary Loans,
please contact Gail Sherman at ext. 8352 or   This email address is being protected from spambots. You need JavaScript enabled to view it.
A Service of CSHL Library
© 1996, 1998 Virginia Tech Intellectual Properties, Inc.    © 1998, 1999, 2000 Atlas Systems, Inc.



You are now ready to submit requests on ILLiad. Use the middle pane on the ILLiad Main Menu pagel to place a request.  or go directly from PubMed using you MyNCBI account or another database. You can review any of your requests by clicking on left panel buttons.

My Personal ILLiad HOmepage

Please set up your required MyNCBI account in PubMed by clicking on the MyNCBI tab on the top menu.


  • Photocopying at library by individual CSHL users w/Department pin#: $0.12/page b&w;  $0.55/page color
  • Library staff scanning of documents for CSHL patrons:  $2.50 per article or book chapter
  • Same Day Rush Interlibrary Loan Articles: $2.50 per article
  • Download of pdf from CSHL online holdings that are accessible to CSHL patrons: $2.50
  • Postage charge for ILL book requests: $5.00
  • Articles downloaded from publisher: $12-$50 will be charged to a grant number pre-authorized by CSHL user.




Charges are billed quarterly from the Library through the Accounting Office to the individual departments & labs.


Go to PubMed to register for a My NCBI account


In the upper right hand corner, click on Sign In and create an account.


PubMed-MyNCBI Sign-In New User Panel




Registration Form for MyNCBI

After registering, but prior to closing out, go to My PubMed Preferences:

Click Outside Tool, Click the "c's", scroll to Cold Spring Harbor Laboratory Library and click the oval to the left.

Pubmed Preferences - Outside Tool

This links you to both the library's online holdings and with ILLiad if you need to request material.

To retrieve or order an article when searching in PubMed, please make sure you are first sign in to you’re my NCBI account. Then, either click on the citation or the yellow rectangle next to the citation.

Click on the blue CSH buttonFind It button

If the library subscribes to the journal online, you will be able to click on the link and download the article as a pdf.

If we have it in print, you will see a link to the library catalog and where the material is shelved.

If we don’t subscribe to the particular year or to the journal, click the ILLiad link. Log on with your username and ILLiad secondary password

The request form for the specific article will already be filled in for you.

Hit submit at the bottom of the form and the request will be sent to the CSHL ILL Office (Gail).

If you don’t see the ILLiad link, click on “Advanced”, then click on ILLiad and log on.

Contact the Library

Phone: +1 516.367.6872
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
Instant Messenger: Online Librarian

Our librarians are here to assist you, whether you need to research a particular topic, obtain an article or book by inter-library loan, make color copies, or use any of the other services offered by the CSHL Library.