Long-Term Digital Preservation Policy

The following attach document is the Archives' Long-Term Digital Preservation Policy.

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Reproduction Fee Schedule

Reproduction Fees
Photocopying

Color

$1.00 per page

Black & White

$  .50 per page
Prints from Digital Scans

3 x 5

$6.00 per image

4 x 6

$8.00 per image

5 x 7

$10.00 per image

8 x 10

$15.00 per image

8 1/2 x 11

$18.00 per image

11 x 14

$20.00 per image
* please call for pricing of oversized prints
Scanning

Jpeg (low resolution)

$15.00 per image

FTP transfers

$15.00 per image

Tiff file on CD

$25.00 per image
   
Handling Fees

All photo orders

$10.00
    Rush/Special Handling $20.00
 In-depth  Research by Archivist  $25/hour

Permissions & Copyright Policies

Please consult our Reproduction Fee Schedule and our Permission Fee Schedule, and fill out an Application to Use Materials form (attachment below) for any materials you wish to use.

The user agrees to give proper acknowledgement to the Cold Spring Harbor Laboratory Archives (CSHL Archives) and further agrees to secure permission in advance from the CSHL Archives to publish or broadcast any item, in whole or in part, from its collections. This permission may be granted in so far and only in so far as the rights of the CSHL Archives are concerned.

The user agrees to indemnify and hold harmless the Cold Spring Harbor Laboratory Archives, its officers, employees and agents from and against all suits, claims, actions and expenses arising out of the use of reproductions provided by the CSHL Archives.

The CSHL Archives claims only physical ownership of most archival material. Persons wishing to publish or broadcast this material must assume all responsibility for identifying and satisfying any claimants of copyrights.

United States Copyright Law

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

The CSHL Archives reserves the right to refuse to accept a duplication request if, in its judgment, fulfillment of the request would involve violation of copyright law. Copyright law protects unpublished as well as published materials.

Proper Citation of Archival Materials

All materials used in any type of publication or production must be credited with the following credit line:
Courtesy of the Cold Spring Harbor Laboratory Archives.

Please e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions

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Archive Research Services

Research at Our Archives

The CSHL Archives offers a number of services to assist researchers utilizing our collections. These services include:

  • Providing on-site access to our collections (by appointment only).
  • Providing access to our materials online via our Digital Collections Database.
  • Copying or scanning material that is currently unavailable online.*
  • Answering general reference questions regarding our collections.
  • Conducting in-depth topical research using material from our collections.*
  • Working with scholars to promote their work by organizing presentations to the scientific community here at CSHL.

Additionally, we manage the rights to the images in our collections and can work with publishers to secure permission for reproductions.*

* For associated fees please see our Archives Reproduction Fee Schedule.

Please complete the Archive Request Form to request services. For any other questions please contact us at  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Permission Fee Schedule

Archives Permissions Fee Schedule (as of 2014)

Please contact CSHL Library and Archives directly at 516-367-8414 or via email to  This email address is being protected from spambots. You need JavaScript enabled to view it. regarding any type of usage for commercial non-editorial (e.g. calendars, posters, brochures, etc.) or advertising purposes.These requests must be reviewed by Library Administration. Fees subject to change. Please note, there are also Reproduction Fee Schedule for Archives materials.

Books & CD-ROMs / Magazines, Journals & Newspapers / Internet / Television
Non-Broadcast Documentaries & Feature Films / Lectures / Exhibitions /Live Performance

 

Please read our Permissions & Copyright Policies and fill out it's attached form.

Books, CD-ROMs - Rights University Presses Only
(Print runs up to 5,000)*
All other Publishers
Print Run up to 4,000
Print Run 4,001-15,000 Print Run Over 15,000
  B/W Color B/W Color B/W Color B/W Color
North American-Single Language $25.00 $35.00 $35.00 $50.00 $75.00 $125.00 $125.00 $150.00
North American-Multi Language $30.00 $40.00 $40.00 $55.00 $95.00 $150.00 $165.00 $185.00
Worldwide Rights-Single Language $35.00 $50.00 $50.00 $75.00 $110.00 $185.00 $175.00 $200.00
Worldwide Rights-Multi Language $50.00 $75.00 $70.00 $100.00 $150.00 $250.00 $225.00 $275.00
                 
Jackets/Covers-Full $150.00 $200.00 $200.00 $300.00 $300.00 $400.00 $450.00 $550.00
Jackets/Covers-Composite $100.00 $150.00 $125.00 $150.00 $225.00 $300.00 $325.00 $375.00
Reuse 75% 75% 75% 75% 75% 75% 75% 75%
                 
Promotional use-Non Profit please contact Archives            
Promotional use-Commercial please contact Archives            
Magazines, Journals, Newspapers
Rights
Scholarly Journals Only
(Circulation Up to 10,000)*
All Other Magazines, Journals, Newspapers
Circ. Up to 10,000
Circ. 10.001-250,000 Circ. Over 250,000
  B/W Color B/W Color B/W Color B/W Color
North American-Single Language $25.00 $35.00 $50.00 $75.00 $75.00 $125.00 $150.00 $250.00
North American-Multi Language $30.00 $40.00 $75.00 $100.00 $100.00 $150.00 $185.00 $275.00
Worldwide Rights-Single Language $35.00 $50.00 $100.00 $150.00 $150.00 $185.00 $225.00 $300.00
Worldwide Rights-Multi Language $50.00 $75.00 $125.00 $200.00 $200.00 $250.00 $300.00 $450.00
                 
Jackets/Covers-Full $150.00 $200.00 $200.00 $300.00 $350.00 $450.00 $500.00 $600.00
Jackets/Covers-Composite $100.00 $150.00 $130.00 $195.00 $225.00 $325.00 $325.00 $390.00
                 
Online use for scholarly journals
With circ. up to 10,000
$25.00            
Online use for all other magazines, journals and newspapers   $75.00
Internet (including Web Sites & Streaming Video) Non-profit Educational Commercial
(subscription based)
Commercial Promotional
up to 1 year $50.00 $75.00 $100.00 $150.00
1-5 years $75.00 $150.00 $175.00 $300.00
5-10 years $125.00 $250.00 $300.00 $500.00
         
E-books
1-5 years
$50.00   $125.00  
Apps $150.00      
Standard & Non-Standard Television Broadcast
(for a period of 10 years)
Broadcast home Broadcast w/ video and DVD Broadcast w/ all media
Commercial TV-local $85.00 $135.00 $200.00
Commercial TV-North America $150.00 $200.00 $275.00
Commercial TV-Worldwide $175.00 $225.00 $300.00
Public TV-North America $50.00 $85.00 $125.00
Public TV-Worldwide $75.00 $110.00 $150.00
Non-Broadcast Documentaries/Feature Films  
Set Dressing-Commercial film $100.00
Feature Documentary $75.00
Film Festival $50.00
Non-Broadcast/Non-Theatrical $35.00
Lectures/Presentations  
If free and open to the public $0.00
If entrance fee charged $25.00
Exhibitions Temporary Traveling Permanent
Commercial Museum/Gallery    $125.00 $150.00 $250.00
Non-Profit Museum/Gallery      $50.00 $75.00 $125.00
  B/W Color
Use of photo(s) in exhibition catalog, print run up to 5,000 $50.00 $75.00
Use of photo(s) in exhibition catalog, print run over 5,000 $100.00 $150.00
Live Performance
(for a period of 1 year)
 
Commercial $175.00
Non-profit $75.00