Long-Term Digital Preservation Policy

The following attach document is the Archives' Long-Term Digital Preservation Policy.

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Reproduction Fee Schedule

Reproduction Fees


$1.00 per page

Black & White

$  .50 per page
Prints from Digital Scans

3 x 5

$6.00 per image

4 x 6

$8.00 per image

5 x 7

$10.00 per image

8 x 10

$15.00 per image

8 1/2 x 11

$18.00 per image

11 x 14

$20.00 per image
* please call for pricing of oversized prints

Jpeg (low resolution)

$15.00 per image

FTP transfers

$15.00 per image

Tiff file on CD

$25.00 per image
Handling Fees

All photo orders

    Rush/Special Handling $20.00
 In-depth  Research by Archivist  $25/hour

Permissions & Copyright Policies

Please consult our Reproduction Fee Schedule and our Permission Fee Schedule, and fill out an Application to Use Materials form (attachment below) for any materials you wish to use.

The user agrees to give proper acknowledgement to the Cold Spring Harbor Laboratory Archives (CSHL Archives) and further agrees to secure permission in advance from the CSHL Archives to publish or broadcast any item, in whole or in part, from its collections. This permission may be granted in so far and only in so far as the rights of the CSHL Archives are concerned.

The user agrees to indemnify and hold harmless the Cold Spring Harbor Laboratory Archives, its officers, employees and agents from and against all suits, claims, actions and expenses arising out of the use of reproductions provided by the CSHL Archives.

The CSHL Archives claims only physical ownership of most archival material. Persons wishing to publish or broadcast this material must assume all responsibility for identifying and satisfying any claimants of copyrights.

United States Copyright Law

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

The CSHL Archives reserves the right to refuse to accept a duplication request if, in its judgment, fulfillment of the request would involve violation of copyright law. Copyright law protects unpublished as well as published materials.

Proper Citation of Archival Materials

All materials used in any type of publication or production must be credited with the following credit line:
Courtesy of the Cold Spring Harbor Laboratory Archives.

Please e-mail This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions

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Archive Research Services

Research at Our Archives

The CSHL Archives offers a number of services to assist researchers utilizing our collections. These services include:

  • Providing on-site access to our collections (by appointment only).
  • Providing access to our materials online via our Digital Collections Database.
  • Copying or scanning material that is currently unavailable online.*
  • Answering general reference questions regarding our collections.
  • Conducting in-depth topical research using material from our collections.*
  • Working with scholars to promote their work by organizing presentations to the scientific community here at CSHL.

Additionally, we manage the rights to the images in our collections and can work with publishers to secure permission for reproductions.*

* For associated fees please see our Archives Reproduction Fee Schedule.

Please complete the Archive Request Form to request services. For any other questions please contact us at  This email address is being protected from spambots. You need JavaScript enabled to view it. .

Permission Fee Schedule

Archives Permissions Fee Schedule

Please contact CSHL Library and Archives directly at 516-367-8414 or via email to  This email address is being protected from spambots. You need JavaScript enabled to view it. regarding any type of usage for commercial non-editorial (e.g. calendars, posters, brochures, etc.) or advertising purposes.These requests must be reviewed by Library Administration. Fees subject to change. Please note, there are also Reproduction Fee Schedule for Archives materials.

Books & CD-ROMs / Magazines, Journals & Newspapers / Internet / Television
Non-Broadcast Documentaries & Feature Films / Lectures / Exhibitions /Live Performance


Please read our Permissions & Copyright Policies and fill out it's attached form.

University Presses/Non-Profit Use Only
Print runs up to 5,000
All other Publishers:
Print Run up to 4,000
Print Run 4,001-24,999 Print Run Over 25,000
Worldwide - One Language $30 $50 $100 $150
Worldwide - Multiple Languages $40 $75 $150 $250
 + E-book (additional fee) $10 $20 $30 $40
Jackets/Covers $100 $150 $200 $350
Reuse 50% 50% 50% 50%
Magazines, Journals, Newspapers


Up to 500







Worldwide - One Language No fee $50 $150 $250
Worldwide - Multiple Languages No fee $75 $200 $350
Jackets/Covers No fee $100 $250 $450

Internet (including Web Sites & Streaming Video)

Non-Profit $50
Educational Commercial (Subscription-based) $75
Commercial $125
Promotional $200
E-book only $50
Apps $150
Television/Cable/Satellite Broadcast
5-year Period
Local $75
National $125
Worldwide $150
Public Television $50
Films/Videos 5-year Period
Commercial $150
Feature Documentary $100
Educational/Non-Theatrical $50
If free and open to the public $0
If entrance fee charged $25
Exhibitions One Year or Less Traveling Permanent
Non-Profit Museum $50 $100 $150
Commercial $100 $150 $250
Live Performance
 1-year Period
Commercial $175
Non-profit $75
Catalogs, Brochures, etc.  
Non-Profit $25
Commercial $50